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Product overview

Business orchestration that runs on your business context.

See how it works
Build
PlaybooksModel a process once — a team of agents runs it in parallel, end to end. IntegrationsPlugs into the store, helpdesk, and carrier tools you already use.
Orchestrate
BrainGive every agent one memory of your customers, policies, and past decisions. CockpitWatch every run live and sign the calls that matter.
Optimize
Simulation & A/B testingRehearse changes on real cases, then run two versions and keep the winner. InsightsSee what agents saved, what they refused, and where runs stall.
Scale
ChannelsMeet customers on text, email, voice, and chat — one process behind all of them. Trust & ReliabilityDeploy with an audit trail, autonomy limits, and a stop that lands.

Vendor payments

Tracks every payable by due date, routes each approval to the right person before it's late, and releases payment instructions only on a named OK. No missed due dates, no late fees, no surprise debits.

Book a Demo See it run ↓
01 · Problem

Due dates live in a spreadsheet
late fees find them first.

The stack

Bills surface when they're already late

Invoices arrive by email, sit in a folder, and resurface as past-due notices with fees attached. The spreadsheet is updated after the damage.

The bottleneck

Every payment waits on one person's inbox

Approvals queue behind the founder's travel schedule. Vendors chase, ops apologizes, and early-payment discounts expire unclaimed.

The blind release

Paying without checking

Under deadline pressure, bills get paid as-billed — duplicate invoices, price creep and never-agreed charges slip through, a little every month.

The late fee cost more than the approval would have taken in seconds.

02 · Solution

The queue sorts itself. The money waits for a name.

On arrival · Capture
SignalEmail
A vendor invoice lands — read, matched, scheduled
Memory
  • Invoice read: $2,150, packaging vendor, net-15
  • Matched to PO — quantities and price agree
Clarwiz· QuickBooks

Enters the bill, matches it to the PO and receipt, and schedules it against its due date.

Clarwiz· Run record

Flags anything off — a price above the PO, a duplicate number — before it enters the queue.

Due −5 · The queue
SignalSlack
Approvals routed early — to the right person, with context
Memory
  • 3 bills due this week — queued to their approvers, not one inbox
  • 1 flagged: freight charge 18% over the quoted rate
Clarwiz· Slack

Sends each approver their queue: vendor, amount, PO match, due date — approve or hold, one tap each.

Clarwiz· Vendor

Queries the freight overage with the vendor in parallel — the answer arrives before the due date, not after payment.

Due date · Release
SignalQuickBooks
Approved bills release on time — the flagged one waits, informed
Memory
  • 2 released on time — no fees, early-pay discount captured on one
  • Overage resolved: vendor credits $86 — corrected bill approved
Clarwiz· QuickBooks

Releases payment instructions for the approved bills on their due date — not before, never after.

Clarwiz· Run record

The flagged freight bill settles $86 lighter — caught by the match, not by luck.

Month end · The view
SignalCockpit
Payables you can see: due, approved, held — and why
Memory
  • 0 late fees this month — every due date met or consciously held
  • Cash view ahead: next 30 days of outflows, by week
You· One glance

The month's outflows, before they happen — holds are decisions now, not accidents.

Outcome· Run record

Vendors paid on time, discounts captured, and not a dollar released without a name on it.

Every bill, match, approval and release above is logged — who OK'd what, when, and why it was flagged.
03 · What changed

Same payables. On time, on purpose.

MomentBefore ClarwizOn Clarwiz
The billA PDF in a folder.Read, PO-matched and scheduled on arrival.
The approvalOne overloaded inbox.Routed to the right approver, five days early.
DiscrepanciesFound after payment, if ever.Flagged before the queue, queried in parallel.
The releaseWhenever someone gets to it.On the due date, on a named OK.
Late feesA quiet monthly tax.Zero — or a conscious hold, on record.
04 · Outcome
0
missed due dates or late fees — every payable met or consciously held.
5days
of runway on every approval — routed before due, never after.
100%
of releases carry a named approval. No payment moves on autopilot.
Numbers from one pilot, counted to the unit. Your log will differ — that's why it's a log.
05 · FAQs
Does it actually move the money?
It releases payment instructions on your rails after a named approval — it holds no funds and initiates nothing you haven't OK'd. The approval is the trigger; you can require two names above a threshold.
What does the matching actually catch?
Duplicates, price creep against the PO, quantity mismatches, and charges with no PO at all. Each flag shows the delta and the evidence — approving over a flag is allowed, but it's a decision on record.
Can different people approve different things?
Yes — by vendor, category and amount: ops approves packaging under $5k, you approve everything above, finance approves new vendors. The routing map is yours, and every bill shows whose queue it sat in.
What about urgent, pay-today invoices?
An expedited lane with the same rule: matched, flagged if off, and released on a named OK — just faster. Urgency compresses the clock, never the control.
What do we need to integrate before a demo?
Nothing. The demo reads last month's bills read-only and shows what would have been flagged, and which fees avoided. Going live connects your accounting — QuickBooks and about 3,000 others.

See this run on your own data.
Thirty minutes, nothing connected.

We take this process, connect nothing, and show you the run end to end on your real conversations and orders. When you're ready, go live at the autonomy level you choose.

Book a Demo
30 minutes · One process · SOC 1 · SOC 2 · ISO 27001 · PCI DSS · GDPR